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💡 Quick Tip: The Right of Entry guide has been updated with the latest 2026 Fair Work Act changes. Review it before your next site visit.
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Right of Entry Guide
Step-by-step guide for handling union site visits professionally.
📖 Guide
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Document Library
Access SWMS, policies, procedures, and toolbox talks.
42 documents
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Legislation Reference
Acts, regulations, codes, and standards for employers, HSOs and HSRs.
📚 Reference guide
Document Library
📌 All templates are reviewed and updated regularly. Customise any document to suit your specific site or trade.

SWMS Templates

🏗️
Crane Operations
Tower, mobile, and crawler crane operations including lift planning.
📄 PDF · 12 pages
🚜
Excavator Operations
Plant operation, exclusion zones, spotter requirements.
📄 PDF · 10 pages
🪜
Working at Heights
Fall protection, harness use, scaffolding access.
📄 PDF · 14 pages
🔧
Concrete Pumping
Boom and line pumping, exclusion zones, slewing operations.
📄 PDF · 11 pages
🔨
Demolition
Structural demolition, asbestos awareness, exclusion zones.
📄 PDF · 16 pages
Electrical Work
Live work permits, isolation procedures, RCD protection.
📄 PDF · 13 pages
📐
Formwork Construction
Erection, stripping, propping, working at heights aspects.
📄 PDF · 12 pages
🔩
Steel Fixing
Reo work, manual handling, cuts and impalement risks.
📄 PDF · 9 pages
⚠️
Confined Space Entry
Permits, atmospheric testing, rescue procedures.
📄 PDF · 15 pages

Policies & Procedures

📜
WHS Policy
Generic workplace health and safety policy ready to customise.
📄 DOCX · 4 pages
📜
Drug & Alcohol Policy
Site-specific drug and alcohol management policy.
📄 DOCX · 6 pages
📜
Incident Reporting
Procedure for reporting and investigating workplace incidents.
📄 DOCX · 5 pages
📜
Emergency Response Plan
Site emergency procedures and contact protocols.
📄 DOCX · 8 pages

Forms & Registers

📝
Site Induction Form
Worker induction checklist and acknowledgement form.
📄 PDF · 3 pages
📝
Hazard Register
Template register for documenting and tracking hazards.
📄 XLSX · 1 sheet
📝
Plant Register
Track plant, equipment, registrations, and inspections.
📄 XLSX · 1 sheet
📝
Toolbox Talk Sign-On
Attendance and acknowledgement sheet for toolbox talks.
📄 PDF · 1 page
SWMS Generator
⚡ Generate a customised Safe Work Method Statement in under 5 minutes. Tailor by trade, hazard, and site requirements.

Project Details

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Compliance Tracker
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Right of Entry — Site Response Guide
⚖️ When a union official arrives on site, follow these steps. Stay calm, professional, and document everything.
⚠ IMPORTANT

Right of Entry under the Fair Work Act has specific legal requirements. Officials must produce a valid entry permit. You are entitled to verify the permit and the purpose of the visit. Refusing entry to an official with a valid permit may breach the Act.

01

Stay Calm & Professional

Greet the official courteously. Avoid heated language or confrontation. Have a designated person (site manager or safety officer) handle the interaction.

02

Verify the Entry Permit

Ask to see the official's Fair Work entry permit. Confirm: their name, the union they represent, the permit's expiry date, and any conditions on the permit. Take a photo or note the details.

03

Confirm the Purpose of Visit

Ask the official to state in writing or clearly verbally the purpose of their visit and the section of the Act they are entering under (typically s481 for breach investigation or s484 for OHS). Record the answer.

04

Check Notice Requirements

For most entries (s481), 24 hours written notice is required unless the official has an exemption certificate. For OHS entry (s484), no notice is required. Verify which type of entry is occurring.

05

Designate a Meeting Area

You can require the official to conduct interviews and discussions in a specific room or area on site, provided it is reasonable. This avoids disruption to work.

06

Document Everything

Maintain a record of the visit including: time of arrival and departure, who they spoke to, what records were requested or shown, and any incidents during the visit. Photos of the permit are valuable.

07

Know What You Must & Must Not Provide

You must provide reasonable access to records the official is entitled to inspect (member records, EBA-related documents). You are NOT required to provide records beyond their entitlement. If unsure, contact PJT or your IR adviser before handing over documents.

08

After the Visit

Compile your written record of the visit, retain copies of any documents shared, and brief site management. If you believe the entry was misused or the permit holder breached the Act, you can lodge a complaint with the Fair Work Commission.

⚠ DO NOT

• Refuse entry to an official with a valid permit (this may breach the Act)
• Engage in heated arguments or threatening conduct
• Hand over documents without verifying you are required to provide them
• Allow the visit to be undocumented
• Discuss matters that are not the subject of the entry purpose

Need Urgent Help?

If a Right of Entry situation is escalating or you need real-time advice, contact PJT directly.

📞 Call Paul — +61 473 887 112
Legislation, Codes & Standards Reference
📖 Quick reference guide for the laws, codes, and standards that apply to construction work health and safety. Designed for employers, health and safety officers, and HSRs.
⚠ Disclaimer

This is a general reference guide only. Legislation and codes are updated regularly. Always check the current version on official government sources. For specific advice, contact PJT directly or seek qualified legal advice.

Primary Legislation by State
Work Health and Safety Act 2011 (Model)
Adopted in NSW, QLD, SA, TAS, ACT, NT, Commonwealth

The model WHS Act provides the framework for workplace health and safety across most of Australia. Key sections relevant to construction:

  • Section 19 — Primary duty of care of the PCBU (Person Conducting a Business or Undertaking)
  • Section 20-26 — Duties of designers, manufacturers, suppliers, installers, officers, and workers
  • Section 27 — Duty of officers to exercise due diligence
  • Section 28 — Worker duties — take reasonable care, comply with instructions
  • Section 29 — Duties of others at workplace (e.g., visitors)
  • Section 38 — Duty to notify of notifiable incidents
  • Sections 47-49 — Duty to consult workers on WHS matters
  • Sections 50-79 — Health and Safety Representatives (HSRs)
  • Sections 80-89 — Issue resolution and dispute mechanisms
  • Sections 84-89 — Right to cease unsafe work
Occupational Health and Safety Act 2004 (VIC)
Victoria — separate from model WHS

Victoria has its own OHS Act with similar but distinct provisions:

  • Section 21 — Employer duties — provide and maintain safe workplace, plant, systems
  • Section 23 — Duties to other persons (non-employees) at workplace
  • Section 25 — Employee duties
  • Sections 35-58 — Health and Safety Representatives
  • Section 73 — Right of HSR to issue Provisional Improvement Notices (PINs)
  • Section 74 — Right to cease work when irreconcilable risk to health
  • Section 38 — Notifiable incidents
  • Section 35 — Duty to consult employees
Occupational Safety and Health Act 1984 (WA)
Western Australia — note WA has transitioned to WHS Act 2020 from 2022

WA's Work Health and Safety Act 2020 (effective 2022) brings WA largely in line with the model WHS legislation, with some WA-specific provisions particularly around mining safety.

Construction-Specific Regulations
WHS Regulations 2011 — Chapter 6 Construction Work
Most jurisdictions under model WHS

Specifically applies to construction work and contains:

  • Reg 291 — Definition of construction work and high-risk construction work (HRCW)
  • Reg 297 — SWMS required for HRCW
  • Reg 308-309 — Principal contractor duties on projects over $250,000
  • Reg 309 — Site-specific WHS Management Plan
  • Reg 310 — Site induction and training records
  • Reg 314 — Notice to regulator before commencing
  • Reg 315 — General construction induction (White Card)
Occupational Health and Safety Regulations 2017 (VIC)
Victoria-specific construction provisions

Victorian construction regulations covering:

  • Part 5.1 — Construction industry — general duties
  • Part 5.1 Div 4 — High-risk construction work and SWMS
  • Part 5.1 Div 5 — Principal contractor duties for construction projects
  • Part 3.1 — Plant — including registration of design and items
  • Part 3.5 — Hazardous manual handling
  • Part 4.3 — Confined spaces
  • Part 4.4 — Falls — prevention of falls greater than 2 metres
  • Part 4.5 — Asbestos
High Risk Construction Work (HRCW) Defined
What Triggers a SWMS Requirement
WHS Reg 291 / OHS Reg 5.1.21 (VIC)

SWMS are mandatory for any of these high-risk construction activities:

  • Work involving risk of fall greater than 2m (3m in VIC for some categories)
  • Work on telecommunication towers
  • Demolition of load-bearing structures
  • Disturbance of asbestos
  • Structural alteration requiring temporary support
  • Work in or near confined space
  • Work in or near excavations >1.5m deep, shafts, trenches
  • Work in or near tunnels
  • Use of explosives
  • Work near or on pressurised gas mains/piping
  • Work near chemical, fuel, or refrigerant lines
  • Work near energised electrical installations or services
  • Work in contaminated or flammable atmospheres
  • Diving work
  • Work near artificial extremes of temperature
  • Work in or near water/liquid where risk of drowning
  • Work on or near roadways or railways used by traffic
  • Work on or near powered mobile plant
Industrial Relations Framework
Fair Work Act 2009 (Cth)
Federal — applies to most private sector employees

The primary national workplace relations law. Key provisions for construction:

  • Part 2-1 — National Employment Standards (NES) — minimum entitlements
  • Part 2-3 — Modern Awards including Building and Construction General On-site Award 2020
  • Part 2-4 — Enterprise Agreements — bargaining and approval
  • Part 2-9 — Other terms and conditions of employment
  • Part 3-1 — General Protections — adverse action, freedom of association
  • Part 3-2 — Unfair dismissal
  • Part 3-3 — Industrial action — protected and unprotected
  • Part 3-4 — Right of Entry (see below for detail)
  • Part 6-3 — Sham contracting arrangements
Building and Construction General On-site Award 2020 (MA000020)
Federal modern award — administered by the Fair Work Commission

The primary modern award covering employers and employees engaged in on-site work in the building and construction industry. Sets minimum terms and conditions for tradespeople, labourers, apprentices, and supervisors.

Key areas covered:

  • Coverage — building, civil construction, metal & engineering on-site work, group training services
  • Classifications & minimum rates — CW1 to CW8 (general), CC1 to CC8 (civil), engineering streams
  • Allowances — industry, tool, leading hand, height, multi-storey, follow-the-job, fares & travel patterns, living away from home
  • Hours of work & RDOs — 38-hour week, rostered days off accrual, daylight saving
  • Overtime & penalty rates — daily and weekly thresholds, weekend and public holiday loadings
  • Casual conversion — pathways under the NES (sections 66A–66MA of the Fair Work Act)
  • Termination, redundancy & income protection — including industry-specific severance scales
  • Right to disconnect — clause covering employee contact outside ordinary hours

Important notes:

  • The award is updated annually following the Fair Work Commission's Annual Wage Review (effective from the first full pay period on or after 1 July each year)
  • Always check the consolidated current version on the Fair Work Commission website before relying on rates or clauses
  • Where an enterprise agreement (EBA) applies, it generally overrides the award — but cannot leave employees worse off than the award (BOOT test)

→ View current consolidated award (Fair Work Commission)

→ Plain-English summary (Fair Work Ombudsman)

→ Current pay guide (PDF download)

Right of Entry Provisions
Fair Work Act — Part 3-4 Right of Entry
Sections 480-521

Specific sections that govern union access to workplaces:

  • Section 481 — Entry to investigate suspected contravention (24 hours notice required)
  • Section 482 — Records and documents that may be inspected under s481
  • Section 484 — Entry to hold discussions with workers (24 hours notice unless exempt)
  • Section 487 — Permit holder must produce permit on request
  • Section 489 — Person must not refuse entry to permit holder with valid permit
  • Section 490 — Conduct of permit holders — must not act improperly
  • Section 494 — Industrial action must not be organised during entry
  • Section 500 — Permit holder must not hinder or obstruct work unreasonably
  • Section 501 — Permit holder must comply with reasonable site WHS requirements
  • Section 502 — Person must not refuse or hinder entry
  • Section 503 — Person must not misrepresent to permit holder
  • Section 505 — Routes and times — entry only during working hours
WHS Right of Entry (Different to Fair Work)
WHS Act sections 117-145

Note: WHS entry under the Work Health and Safety Act is separate from Fair Work entry:

  • Section 117 — Right of entry to inquire into suspected WHS contravention
  • Section 119 — Notice not required for WHS entry
  • Section 121 — WHS entry permit must be produced on request
  • Section 122 — Records and documents accessible under WHS entry
  • Section 124 — Action that may be taken — inspect, photograph, take samples
  • Section 142 — Person must not refuse or unduly delay entry
Modern Awards & Industry Instruments
Building and Construction General On-site Award 2020
MA000020

Primary modern award covering on-site construction work. Key provisions:

  • Coverage of construction trades and labourers
  • Classifications and minimum rates
  • Allowances — site, industry, leading hand, multi-storey, special rates
  • Hours of work and overtime
  • Inclement weather provisions
  • Redundancy entitlements (industry-specific)
  • Apprentice provisions
Other Relevant Awards
For specific trades
  • Plumbing and Fire Sprinklers Award 2020 (MA000036)
  • Electrical, Electronic and Communications Contracting Award 2020 (MA000025)
  • Mobile Crane Hiring Award 2020 (MA000032)
  • Joinery and Building Trades Award 2020 (MA000029)
  • Manufacturing and Associated Industries and Occupations Award 2020 (MA000010)
Construction-Relevant Codes of Practice
Construction Work — Code of Practice
Safe Work Australia, adopted in most jurisdictions

Provides practical guidance on managing risks in construction. Covers principal contractor duties, WHS Management Plans, SWMS requirements, induction, and consultation. Essential reference for construction PCBUs.

Managing the Risk of Falls at Workplaces
Safe Work Australia COP

Guidance on the hierarchy of controls for fall prevention, including elimination, substitution, edge protection, fall arrest systems, and PPE. Critical for construction work above 2m.

Excavation Work — Code of Practice
Safe Work Australia COP

Covers planning excavation work, ground stability, shoring and benching, services location (Dial Before You Dig), and emergency procedures.

Demolition Work — Code of Practice
Safe Work Australia COP

Demolition planning, asbestos identification and management, structural assessment, exclusion zones, and sequence of operations.

Confined Spaces — Code of Practice
Safe Work Australia COP

Identifying confined spaces, atmospheric testing, entry permits, ventilation, communication, and rescue procedures.

How to Manage Work Health and Safety Risks
Safe Work Australia COP

The fundamental risk management code. Hazard identification, risk assessment, hierarchy of controls, monitoring and review.

Work Health and Safety Consultation, Cooperation and Coordination
Safe Work Australia COP

Critical for construction sites where multiple PCBUs operate concurrently. Covers consultation with workers, HSRs, and other duty holders.

How to Safely Remove Asbestos / How to Manage and Control Asbestos in the Workplace
Safe Work Australia COP

Two related codes covering identification, management plans, removal procedures, and licensing requirements for asbestos work.

Hazardous Manual Tasks — Code of Practice
Safe Work Australia COP

Risk factors, assessment processes, and controls for manual handling tasks involving force, repetition, awkward postures, or sustained effort.

First Aid in the Workplace — Code of Practice
Safe Work Australia COP

Determining first aid requirements, equipment, training, and procedures appropriate to workplace size and hazards.

Key Australian Standards for Construction
AS/NZS 4801 / ISO 45001 — OHS Management Systems

The benchmark standard for Occupational Health and Safety Management Systems. ISO 45001 has largely replaced AS/NZS 4801. Required by many tier 1 builders for prequalification.

AS/NZS 1891 — Industrial Fall-Arrest Systems and Devices

Series covering harnesses, lanyards, energy absorbers, anchorage, and selection/use of fall-arrest equipment. Mandatory reference for working at heights.

AS/NZS 1801 — Occupational Protective Helmets

Specifications for hard hats. All site helmets should comply.

AS/NZS 4602 — High Visibility Safety Garments

Hi-vis class requirements (Day, Day/Night). Most construction sites require Day/Night class garments.

AS 2550 — Cranes, Hoists and Winches Safe Use

Series covering safe use of various crane types — mobile, tower, vehicle loading. Operating procedures, inspections, and competency.

AS 1418 — Cranes, Hoists and Winches Design

Design and construction of cranes. Combined with AS 2550 for full crane lifecycle compliance.

AS/NZS 1576 — Scaffolding

Series covering all aspects of scaffolding — design, materials, erection, use, dismantling, prefabricated frames, and tube and coupler systems.

AS/NZS 1892 — Portable Ladders

Industrial ladder requirements. Construction sites require Industrial-rated ladders, not domestic.

AS/NZS 3000 — Electrical Installations (Wiring Rules)

The fundamental electrical installation standard. All electrical work must comply.

AS/NZS 3012 — Electrical Installations on Construction Sites

Specific to construction site electrical including temporary installations, RCDs, testing, and tag/test requirements.

AS/NZS 3760 — In-Service Safety Inspection of Electrical Equipment

The "test and tag" standard — frequency and procedures for inspecting portable electrical equipment.

AS 2865 — Confined Spaces

Definition, identification, and management of confined spaces including atmospheric testing requirements.

AS 1885.1 — Workplace Injury and Disease Recording

National standard for measuring and reporting occupational injuries.

AS/NZS 1715 / 1716 — Respiratory Protective Devices

Selection, use, and maintenance of respirators (1715) and specifications for respiratory equipment (1716).

AS/NZS 2210 — Occupational Protective Footwear

Requirements for safety boots — toe protection, sole punctures, slip resistance.

Regulator Guidance — Practical How-To Documents
💡 Guidance Notes are issued by WorkSafe regulators to help duty holders understand and meet their legal obligations. They are not law themselves, but courts and inspectors give them significant weight when assessing compliance.
National — Safe Work Australia
Interpretive Guidelines — Model WHS Act
Safe Work Australia

Series of guidelines explaining how the Model WHS Act provisions are intended to operate. Particularly useful series include:

  • The meaning of "person conducting a business or undertaking" (PCBU)
  • The meaning of "reasonably practicable"
  • The health and safety duty of officers
  • The meaning of "worker"
  • Volunteers and the WHS Act
National Guidance Material — Construction
Safe Work Australia

Targeted guidance for construction operations:

  • Guide to Safe Work Method Statements — practical guide to preparing SWMS
  • Guide for Tower Crane Use in Construction
  • Guide to Working Safely with Mobile Cranes
  • Guide for Managing the Risks of Falls in Housing Construction
  • Working in the Vicinity of Overhead and Underground Electric Lines
  • Concrete Pumping Guidance
  • Construction Work involving Demolition Guide
  • Tilt-Up and Pre-cast Construction Guide
General WHS Risk Management Guidance
Safe Work Australia

Cross-industry guidance applicable to construction:

  • Guide to Managing Risks of Exposure to Solar UV Radiation
  • Guide for Managing the Risks of Working in Heat
  • Guide for Preventing and Responding to Workplace Bullying
  • Guide for Managing the Risks of Fatigue at Work
  • Working Alone Guide
  • Guide on Managing the Risks of Plant in the Workplace
  • Welding Processes Guide
Victoria — WorkSafe Victoria
WorkSafe Victoria — Construction Compliance Codes
WorkSafe Victoria

Victoria has specific Compliance Codes (equivalent to Codes of Practice elsewhere) including:

  • Compliance Code: Prevention of Falls in General Construction
  • Compliance Code: Prevention of Falls in Housing Construction
  • Compliance Code: Excavation
  • Compliance Code: Demolition
  • Compliance Code: Communicating OHS across languages
  • Compliance Code: Confined Spaces
  • Compliance Code: Workplace Amenities and Work Environment
  • Compliance Code: First Aid in the Workplace
  • Compliance Code: Removing Asbestos in Workplaces
  • Compliance Code: Managing Asbestos in Workplaces
  • Compliance Code: Hazardous Manual Handling
WorkSafe Victoria — Industry Guidance Notes
WorkSafe Victoria

Practical guidance documents for specific construction situations:

  • Industry Standard — Plumbing
  • Industry Standard — Formwork
  • Industry Standard — Earthmoving
  • Industry Standard — Tunnelling Operations
  • Guidance Note — Working at Heights on Roofs
  • Guidance Note — Construction Site Security
  • Guidance Note — Crystalline Silica
  • Guidance Note — Engineered Stone
  • Guidance Note — Working Around Mobile Plant
  • Guidance — HSR Provisional Improvement Notices (PINs)
  • Guidance — Issue Resolution Procedures
  • Guidance — Right of Entry under the OHS Act
New South Wales — SafeWork NSW
SafeWork NSW — Construction Industry Resources
SafeWork NSW

NSW-specific guidance for construction:

  • Construction Hazards Guide
  • Working at Heights Code of Practice (NSW)
  • Excavation Work Code of Practice (NSW)
  • Demolition Work Code of Practice (NSW)
  • Construction Induction Training (White Card)
  • Crystalline Silica Substances Guide
  • Asbestos Management Plan Guide
  • SWMS Information Sheet
  • HSR Information Pack
  • Notifiable Incidents Fact Sheet
Queensland — Workplace Health and Safety Queensland
WHSQ — Construction Industry Guidance
Workplace Health and Safety Queensland

Queensland construction-specific guidance:

  • Construction Work Code of Practice (QLD)
  • Industrial Manslaughter Guide
  • Managing Risks of Plant in the Workplace COP (QLD)
  • Managing the Work Environment and Facilities COP
  • Crystalline Silica Substances Guidance
  • Heavy Vehicle Access on Construction Sites
  • Mobile Crane Code of Practice (QLD)
  • Tower Crane Code of Practice (QLD)
  • Concrete Pumping COP (QLD)
  • Tilt-up and Pre-cast Concrete Construction COP (QLD)
  • Formwork Code of Practice (QLD)
South Australia — SafeWork SA
SafeWork SA — Construction Resources
SafeWork SA

SA-specific guidance:

  • Construction Industry Information Sheets
  • Falls from Heights Guidance
  • Excavation Safety Guidance
  • Demolition Work Guidance
  • Asbestos Information for Construction
  • Crystalline Silica Guidance
  • Safe Work Method Statements Guide
  • HSR and Health and Safety Committee Guide
  • Industrial Manslaughter Guidance (SA)
Western Australia — WorkSafe WA
WorkSafe WA — Construction Industry
WorkSafe WA / Department of Mines, Industry Regulation and Safety

WA-specific construction guidance:

  • Construction Work Code of Practice (WA)
  • Prevention of Falls at Workplaces COP (WA)
  • Excavation Work COP (WA)
  • Demolition Work COP (WA)
  • Managing Risks of Plant COP (WA)
  • Crystalline Silica Substance Guidance
  • Industrial Manslaughter Guidance (WA)
  • Working in Heat Guidance
  • Construction Induction (White Card) Guidance
Tasmania, ACT, NT
WorkSafe Tasmania, WorkSafe ACT, NT WorkSafe
Smaller jurisdictions

Each smaller jurisdiction publishes guidance largely aligned with Safe Work Australia material, with some local adaptations:

  • WorkSafe Tasmania — Construction industry guidance, falls prevention, asbestos handling
  • WorkSafe ACT — Construction work COP, industrial manslaughter guidance, HSR information
  • NT WorkSafe — Construction safety guidance, remote work considerations, industrial manslaughter guidance
High-Priority Topic-Specific Guidance
Crystalline Silica & Engineered Stone
Multiple regulators — significant recent updates

Following the 2024 ban on engineered stone, all jurisdictions have updated guidance on managing silica risk. Key documents include:

  • Safe Work Australia — Working with silica and silica-containing products
  • Engineered stone ban — transitional arrangements (jurisdiction-specific)
  • Air monitoring requirements for silica-generating tasks
  • Health monitoring requirements for silica workers
  • Respiratory protection selection for silica work

This is a high-enforcement area currently. Construction sites cutting concrete, brick, tile, or stone need current guidance and proper controls.

Asbestos Management
Multiple regulators

Comprehensive asbestos guidance applicable across construction:

  • Safe Work Australia — How to Manage and Control Asbestos COP
  • Safe Work Australia — How to Safely Remove Asbestos COP
  • State-specific asbestos removal licensing requirements
  • Asbestos register and management plan templates
  • Naturally occurring asbestos guidance (relevant in some areas)
  • Air monitoring requirements during removal
Mental Health and Psychosocial Hazards
National focus area

Recent regulatory focus on psychosocial hazards in construction:

  • Safe Work Australia — Managing Psychosocial Hazards at Work COP (where adopted)
  • State-specific psychosocial hazard regulations (recent additions)
  • MATES in Construction resources
  • Suicide prevention guidance for the construction industry
  • Bullying, harassment and sexual harassment prevention guidance

Construction has one of the highest suicide rates of any industry — this is now a regulatory priority.

Industrial Manslaughter Guidance
Multiple jurisdictions

Each jurisdiction with industrial manslaughter offences has published specific guidance:

  • What conduct can constitute industrial manslaughter
  • Officer due diligence requirements
  • Investigation processes
  • Penalties and convictions to date
  • Defences available under the legislation

Critical reading for any officer of a construction PCBU.

SWMS — Practical Preparation Guidance
All major regulators publish guidance

Specific to preparing compliant SWMS:

  • Safe Work Australia — Guide to Safe Work Method Statements
  • WorkSafe Victoria — SWMS Information for Construction
  • SafeWork NSW — SWMS Information Sheet
  • Worksafe QLD — SWMS Guide
  • Common reasons SWMS fail review by inspectors
  • How to ensure SWMS are reviewed and used on site, not just filed
Plant Registration and Compliance
All jurisdictions

Items of plant requiring registration under WHS regulations include cranes, hoists, pressure vessels, lifts, escalators, certain boilers. Guidance covers:

  • Plant design registration requirements
  • Item registration requirements
  • High-risk work licences (operator competency)
  • Plant inspection and maintenance records
  • Major inspection schedules for cranes
  • Plant logbook requirements
Where to Find Current Guidance
Official Sources
Always reference current versions

Bookmark these official sources for current guidance:

  • Safe Work Australia — safeworkaustralia.gov.au
  • WorkSafe Victoria — worksafe.vic.gov.au
  • SafeWork NSW — safework.nsw.gov.au
  • Workplace Health and Safety Queensland — worksafe.qld.gov.au
  • SafeWork SA — safework.sa.gov.au
  • WorkSafe WA / DMIRS — worksafe.wa.gov.au
  • WorkSafe Tasmania — worksafe.tas.gov.au
  • WorkSafe ACT — worksafe.act.gov.au
  • NT WorkSafe — worksafe.nt.gov.au

Tip for HSRs and HSOs: Subscribe to your relevant state regulator's email alerts. New guidance and updates will arrive automatically rather than requiring you to check periodically.

Health and Safety Representative — Powers, Rights & Functions
Election of HSRs
WHS Act s50-54 / OHS Act (VIC) s52-58

Workers in a designated work group can elect an HSR:

  • Workers determine the work group through negotiation with the PCBU
  • Workers nominate and elect HSRs from amongst themselves
  • Term of office — typically 3 years
  • HSRs may also have deputies elected
  • Multiple HSRs can be elected for a single work group depending on size
HSR Powers and Functions
WHS Act s68 / OHS Act (VIC) s58

HSRs have legally recognised powers to:

  • Inspect any part of the workplace at any reasonable time
  • Investigate complaints from work group members
  • Inquire into anything appearing to be a risk to health or safety
  • Be present at WHS-related interviews of work group members (with consent)
  • Receive information about WHS in the work group
  • Represent work group members in consultations with the PCBU
  • Monitor compliance by the PCBU with WHS duties
  • Request the establishment of a Health and Safety Committee
  • Choose to receive WHS training (paid leave)
  • Issue Provisional Improvement Notices (PINs) — after training
  • Direct workers to cease unsafe work in certain circumstances
  • Accompany WHS inspectors during workplace visits
HSR Right to Cease Unsafe Work
WHS Act s85 / OHS Act (VIC) s74

An HSR can direct workers in their work group to cease work if they have a reasonable concern that to carry out the work would expose them to a serious risk emanating from an immediate or imminent exposure to a hazard.

Conditions:

  • HSR must have completed approved training
  • HSR must consult with the PCBU first if reasonably practicable
  • Reason for direction must be reasonable
  • Work group must be informed of the direction
  • PCBU must be advised as soon as practicable
Provisional Improvement Notices (PINs)
WHS Act s90-94 / OHS Act (VIC) s60-66

A trained HSR can issue a PIN if they reasonably believe a person:

  • Is contravening a provision of the Act or Regulations, or
  • Has contravened a provision in circumstances making it likely the contravention will continue or be repeated

Process:

  • Must be issued in writing using prescribed form
  • Must specify the alleged contravention and required action
  • Must specify a compliance date (minimum 8 days)
  • Person served can ask the regulator to review
  • Failure to comply can result in regulator action
HSR Training Entitlements
WHS Act s72 / OHS Act (VIC) s67

HSRs are entitled to:

  • Initial training — 5-day approved course on HSR rights and functions
  • Annual refresher — 1-day course each year
  • Paid time off to attend training
  • Reasonable travel and accommodation costs covered by PCBU
  • Choice of approved training course (HSR's choice, not PCBU's)
HSR Protection from Discrimination
WHS Act s104 / OHS Act (VIC) s76

It is unlawful to discriminate against, victimise, or threaten a worker because they:

  • Are an HSR or member of a Health and Safety Committee
  • Have raised WHS concerns or complaints
  • Have taken action to comply with WHS duties
  • Have refused to work in unsafe conditions
  • Have assisted in WHS investigations

Penalties for breach can be significant. HSRs experiencing victimisation should document incidents and seek advice immediately.

Issue Resolution Process
WHS Act s80-82 / OHS Act (VIC) s73

Where a WHS issue arises that cannot be resolved at workplace level:

  • Step 1 — HSR raises issue with the PCBU's representative
  • Step 2 — Issue escalated to senior management if unresolved
  • Step 3 — If unresolved, party can request inspector attendance
  • Step 4 — Inspector may issue notices or directions
  • Workers cannot be required to work in conditions involving immediate or imminent serious risk
Primary Employer / PCBU Duties
Primary Duty of Care
WHS Act s19 / OHS Act (VIC) s21

The PCBU must ensure, so far as reasonably practicable, the health and safety of:

  • Workers engaged or caused to be engaged by the person
  • Workers whose activities are influenced or directed by the person
  • Other persons (e.g., visitors, members of the public)

Specific duties include:

  • Provide safe work environment, plant, and structures
  • Provide safe systems of work
  • Ensure safe use of plant, structures, and substances
  • Provide adequate facilities for welfare
  • Provide information, training, instruction, and supervision
  • Monitor health of workers and conditions at workplace
Officer Due Diligence
WHS Act s27 / OHS Act (VIC) s144

Officers (directors, senior executives) must exercise due diligence to ensure the PCBU complies with WHS duties. Due diligence requires officers to:

  • Acquire and keep up-to-date knowledge of WHS matters
  • Understand the nature of operations and associated hazards
  • Ensure the PCBU has appropriate resources and processes
  • Ensure the PCBU has appropriate processes for receiving and considering information
  • Ensure the PCBU implements processes for complying with duties
  • Verify the provision and use of the above resources and processes

Personal liability: Officers can be personally prosecuted under WHS legislation regardless of corporate prosecution.

Consultation with Workers
WHS Act s47-49 / OHS Act (VIC) s35

Employers must consult with workers (and their HSRs) on WHS matters. Required consultation includes:

  • Identifying hazards and assessing risks
  • Making decisions about ways to eliminate or minimise risks
  • Making decisions about adequacy of facilities for welfare
  • Proposing changes that may affect workers' health or safety
  • Making decisions about procedures for consultation, resolving issues, monitoring health, monitoring workplace conditions, and providing information and training

Penalty: Failure to consult can result in significant fines.

Notifiable Incidents
WHS Act s35-39 / OHS Act (VIC) s38

Employers must notify the regulator IMMEDIATELY of:

  • Death of a person at the workplace
  • Serious injury or illness requiring immediate hospital treatment
  • Dangerous incidents (uncontrolled escapes, electric shocks, structural collapses, etc.)

Requirements:

  • Notify by phone immediately
  • Provide written notice within 48 hours if requested
  • Preserve the incident site until inspector attends or releases the site
  • Maintain records for at least 5 years
Principal Contractor Duties
WHS Reg Ch 6 Div 3 / OHS Reg 5.1.13-15 (VIC)

For construction projects above the prescribed threshold (typically $250,000), a principal contractor must be appointed and must:

  • Prepare a written WHS Management Plan before work commences
  • Ensure all workers receive site-specific induction
  • Maintain training records for all workers on site
  • Display general WHS information visibly
  • Manage signage and entry to the site
  • Coordinate WHS between contractors
  • Ensure SWMS are prepared for HRCW
  • Review and update WHS Management Plan as needed
  • Ensure compliance with Construction Code of Practice
Penalties — WHS Act
Category 1, 2, 3 offences

Category 1 — Reckless conduct exposing person to risk of death/serious injury:

  • Individual: Up to $600,000 and/or 5 years imprisonment
  • Officer: Up to $600,000 and/or 5 years imprisonment
  • Body corporate: Up to $3,000,000

Category 2 — Failure to comply with duty exposing person to risk:

  • Individual: Up to $300,000
  • Officer: Up to $300,000
  • Body corporate: Up to $1,500,000

Category 3 — Failure to comply with health and safety duty:

  • Individual: Up to $100,000
  • Officer: Up to $100,000
  • Body corporate: Up to $500,000

Note: Penalties are updated periodically and vary by jurisdiction. Industrial manslaughter offences carry significantly higher penalties in jurisdictions where introduced.

Industrial Manslaughter Provisions
Various jurisdictions

Multiple Australian jurisdictions have introduced industrial manslaughter offences:

  • Queensland — Industrial manslaughter offence since 2017
  • Victoria — Workplace manslaughter offence since 2020 (up to 25 years imprisonment for individuals, up to $19m for body corporates)
  • ACT — Industrial manslaughter offence
  • Northern Territory — Industrial manslaughter offence
  • Western Australia — Industrial manslaughter offence
  • South Australia — Industrial manslaughter offence (effective 2024)
  • Commonwealth — Industrial manslaughter provisions
  • NSW & TAS — Existing manslaughter laws apply

These offences typically apply where a PCBU or officer engages in conduct causing death of a worker, with negligence or recklessness.

Need Specific Advice?

Legislation and codes change. For current versions and specific advice on how laws apply to your business, contact PJT directly.

📞 Call Paul — +61 473 887 112
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